Invoices

Navigate to Invoices and tap Upload. You can drag and drop or select PDF files or images (up to 10 MB each). Multiple files can be uploaded at once. Each file is securely encrypted and uploaded to the cloud for processing.

After uploading, the invoice is processed by AI-powered OCR (Optical Character Recognition) using AWS Bedrock. The system automatically extracts:

• Invoice number and date
• Vendor/supplier name
• Line items with product name, SKU, quantity, and unit price
• Subtotal, tax, and total amounts

Each extracted field includes a confidence score so you can verify accuracy before confirming.

Invoices progress through these statuses:

1. Uploaded — File received and stored securely 2. Processing — OCR is analyzing the document 3. Processed — Data has been extracted and is ready for review 4. Confirmed — You've reviewed and approved the extracted data

If processing fails, the status changes to Failed and you can retry or enter the data manually.

Once you confirm the extracted invoice data, the items can be used to update your inventory automatically. This eliminates manual data entry — instead of typing each product and quantity, the OCR does it for you. Simply review the extracted items, make any corrections, and confirm to update your stock levels.