Invoices

Open the menu under "Finance" → "Invoices", tap the round button and choose "Upload Invoice". Tap "Tap to select invoice files" and pick PDFs or photos (JPG or PNG, up to 10 MB each) — several at once if you like — then tap "Upload & Process". Each file is securely encrypted and uploaded for processing.

After uploading, the invoice is processed by AI-powered OCR (Optical Character Recognition) using AWS Bedrock. The system automatically extracts:

• Invoice number and date
• Vendor/supplier name
• Line items with product name, SKU, quantity, and unit price
• Subtotal, tax, and total amounts

Each extracted field includes a confidence score so you can verify accuracy before confirming.

Invoices are in the menu under "Finance" → "Invoices". Each invoice shows one of these statuses:

1. "Pending" — the file was uploaded
2. "Processing" — the data is being read from the document
3. "Pending Confirmation" — the data was extracted and waits for your review
4. "Confirmed" — you tapped "Confirm Financials"

If reading fails, the invoice shows "Failed". Tap "Retry" to check again, or delete it and enter the invoice by hand with "Manual Invoice".

It takes two steps:

1. Open a processed invoice, check the amounts and tap "Confirm Financials". This only records the financial data; your stock doesn't change yet.
2. Then tap "Import to Inventory". Under "Products Ordered" you match each line to a product and correct quantities if needed. "Confirm & Update Inventory" adds the items to your stock. If invoice prices differ from your product prices, you're asked to review them next.

The import is only shown while "I keep products in stock" is on.