Inventory
Stock tracking and management
How does inventory tracking work?
Stock is tracked when "I keep products in stock" is on (Settings → Reminder Settings, on by default). Open "Stock Overview" in the menu to see how much of each product you have, per batch (best-before date).
- New orders deduct stock automatically, oldest batch first
- Cancelled or refunded orders add it back
- Confirmed supplier invoices can add stock via "Import to Inventory"
- You can add products and edit batch quantities by hand, e.g. for samples or corrections
If you don't keep your own stock, switch the setting off: nothing is tracked and "Stock Overview" disappears from the menu.
What is batch management?
Batch management lets you track products by their best-before date (in YYYY-MM format). This is useful for products with expiration dates. When inventory is deducted for orders, the system uses FIFO (First In, First Out) — oldest batches are used first to minimize waste.
How do reorder alerts work?
Products running low show up under "Low Stock" in "My Tasks". You can set a reorder threshold for each product; the "Default Reorder Threshold" and the "Low Stock Reminders" switch are in Settings → "Reminder Settings".
Low-stock alerts only work while "I keep products in stock" is on.
How do I use the QR scanner to add inventory?
Open "Stock Overview", tap the round button and choose "Scan". Then scan the product's barcode or QR code:
- Known product — choose "Add to Inventory" to add stock, or "Edit Inventory" to change it
- Unknown code — choose "Select Existing Product" to link the code to a product, or "Add New Product" to create one with the code filled in
"Stock Overview" is only in the menu while "I keep products in stock" is on.